Executive Assistant to the Managing Director

About Zaytoun:
Zaytoun is a UK social enterprise established in 2004 to support the resilience of Palestinian communities through fair trade.

Our range includes award-winning olive oil, Medjoul dates, za’atar, grains, and a skin care range. We’re a small, collaborative team who care about Palestine, good food, and justice.

The role:

We’re looking for an exceptional Executive Assistant to work closely with our Managing Director, providing both highlevel administrative support and strategic coordination.

This role is about partnership: you’ll help ensure the MD’s time is focused where it matters most, while keeping
projects, meetings, and priorities running smoothly. You’ll balance detail with the bigger picture, acting as a trusted
point of connection between the MD, the team, and external partners.

It’s a unique opportunity to make a tangible difference – both to the smooth running of a mission-driven organisation
and to the impact Zaytoun delivers.

Executive support:
– Manage the MD’s diary, inbox, travel, and meeting logistics

– Draft and proof correspondence, reports and other written materials

– Prepare agendas, take minutes, and follow up on actions for board and committee meetings

– Project tracking & research

– Monitor deadlines and help the MD track progress on priorities

– Conduct research and prepare background notes to support decision-making

– Ensure smooth information flow between the MD, staff, board, and external partners including customers and suppliers

General support:
– Act as a filter for incoming communication, drafting or signposting responses and flagging what needs the MD’s attention.
– Handle confidential matters with discretion and professionalism
– Provide ad hoc support for events, communications, and other projects as needed

This list is indicative, not exhaustive – we’re a small team and everyone helps where needed.

What you’ll bring:
- Proven experience as an EA, PA, or similar role supporting a senior leader
- Outstanding organisational skills, able to manage competing priorities
- Excellent communication skills – written and verbal
- Discretion, sound judgement, and the ability to handle sensitive matters
- A proactive, solutions-focused approach; able to anticipate needs
- Confidence working independently while collaborating effectively in a small, dynamic team
- Ease with digital tools and technology, including AI – to streamline tasks, research, and communication
- Familiarity with social media platforms, especially Instagram, LinkedIn (ideal but not essential)
- Enthusiasm for our mission

What you’ll get
– A pivotal role working in close partnership with the MD, with exposure to both strategy and operations
– The opportunity to contribute to an award-winning social enterprise with a unique and urgent mission
– A supportive, collaborative workplace where your work has visible impact
– Flexible hybrid working arrangements

How to apply:

Please send your CV and a short cover note (why this role, why Zaytoun, and your earliest start date) to
jobs@zaytoun.uk with the subject line Executive Assistant.

We will review applications on a rolling basis and may close early if we find the right person.

Eligibility: Applicants must be resident in, and have the right to work in, the UK.