London, city fringe based water cooler & bottled water distributor is looking for an experienced and commercially astute administrator to help strengthen our administrative capability and in doing so help us develop our key social purpose: the funding, through donations from the sale of our water, of sustainable clean drinking water projects in developing countries through our long standing partnerships with the charities Christian Aid and Africa Trust.   

Overview

AquAid (London Central) is an independent, city fringe based, water cooler and bottled water distributor, supplying organisations, businesses and construction sites across central London and is part of the AquAid national network.

Our key social purpose is the funding, through donations from the sale of our water, of sustainable clean drinking water projects in developing countries through our long standing partnerships with the charities Christian Aid and Africa Trust.   

Due to recent and planned future growth we are adding to and making changes to our current staffing roles. We are looking for an experienced, commercially astute Accounts Administrator to be part of our three person management team, working alongside our Finance & IT Manager and Operations Manager who together with the Director will provide the induction and training. Following this, the role will also act as management team co-ordinator and report to the Director who will be stepping back from day to day involvement in administration.

The job will suit a person who values working independently with minimum supervision while valuing the flat structure and collaborative way of working that a small business (currently 13 people) like ours allows.

Key Responsibilities

To oversee and administer the setting up and updating of our water delivery and cooler rental accounts in our three main service areas: bottle fed water coolers in offices, bottle fed water coolers on construction sites and plumbed in water coolers, With particular attention paid to encouraging direct debit payments and establishing purchase order arrangements.

To ensure accuracy of recording of all trading activity and rental income prior to month end invoicing and to support the Finance Manager in processing accounts for receiving payment and credit control.

To optimise trading margins through monitoring and implementing price increases and, for construction sites in particular, monitoring bottle returns and invoicing for non-returned replacements  

To provide information, written quotations and follow up to prospective customer phone-in and web generated e-mail sales enquiries in conjunction with the Operations Administrator. (It is intended that a more strategic pro-active sales / business development approach to growth will be developed as the new person/ role becomes established and that the person will play a key role in enabling this.)

Person Specification

A highly organised person with a strong administrative / financial background.

While experience gained from working in a transport, distribution or logistics environment might be an advantage the capability and determination to gain a detailed knowledge of our business is of greater importance

Experience of administering a large number of trading accounts, would also be an advantage. Otherwise a demonstrable aptitude to be able to do so is essential.

The ability to carry out methodical and meticulous data entry/ checks is essential as is the ability to establish and record important information.

Ability to build rapport with colleagues and customers and possess excellent verbal and written communication skills.

Very good MS Excel skills. MS Access skills desirable but not essential.

Ability to work independently with minimum supervision is essential.

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Main Terms

Job: Full time (Mon-Fri), Permanent

Annual Salary: £33,000

Holidays: 20 days per year, plus bank holidays

How to Apply: Please submit a CV to stephennorley@oneworldwaterltd.co.uk with a covering letter explaining why you think you would be strong candidate for the position